Rejections In Voucher (Sales Returns)

Rejections In Voucher is used to record goods that are rejected and returned by the customer.

To enter the Rejections In Voucher,

  1. From F11: Inventory Features, Enable the option Use Rejection Inward / outward Notes.

  2. Go to Gateway of Tally > Inventory Vouchers

  3. Press Ctrl+F6 or select the button F6: Rej. In from the Button Bar

For example, Customer A returns Item A delivered by the company.

Ledger Account

Select the Party’s name from the List of Ledger Accounts, from whom the goods have being returned.

Customer’s Name and Address

Once Party’s name is selected under Ledger Account, this column will be automatically populated with address, if provided in the Ledger Master creation screen.

Name of Item

Select the Item from the List of Stock Items. Press Enter button on the Item, it will display the Item Allocations screen.

Under the List of Tracking Numbers, the details of Delivery note along with Tracking number will be displayed, select the same. Mention the quantities returned.

Narration

Give the narration, if required.

Note : In F12 configurationShow Batch Wise Details and Show Godown – wise Details will show the batch and godown details in the voucher entry screen, if set to Yes.

Delivery Note Voucher

The Delivery Note Voucher is used for recording goods delivered to a customer.

To pass the Delivery Note voucher,

  1. From F11: Inventory Features, Enable the option Use Tracking Numbers (Delivery / Receipt Notes).
  2. Go to Gateway of Tally > Inventory Vouchers

  3. Press Alt+F8 or select the button F8: Dely Note from the button bar.

Under F12: Configure (Delivery Note Configuration) set Accept Supplementary Details to Yes.

 For more details on Delivery Note configurations refer Voucher Entry Configuration.

For example, the company delivers goods to Customer A. If a Sales Order exists for that customer, selecting the appropriate Order Number from the List of Orders pop-up menu will automatically bring up the relevant particulars.

Once you accept the Order details, the cursor will move to Name of Item column. On pressing Enter, the ‘Item Allocations screen is displayed.

You may select an existing Tracking number or create a new Tracking Number. Tracking number is the reference to have a link between transactions. For eg: if Tracking Number is selected in the Delivery Note, this will automatically display the details of the items in the Sales Invoice.

The Delivery Note Voucher after completion will appear as shown :

Party’s A/c Name

Select the Party Ledger from the List of Ledger Accounts to whom goods are delivered.

Name of Item

Once we select the Order Number from the List of Orders, the item name will be displayed automatically.

Quantity, Rate and Amount

Since the Order number is selected from the List of Orders, quantities, rate and amount will be displayed automatically.

Material Out

The Material Out Voucher is used to record the material transfer out.

In case of Job Work – Material Out voucher can be used by the Job Worker as well as Principal Company.

Principal Company: Can use this Voucher to transfer the Raw Materials to the Job Worker.

Job Worker: Can use this voucher to transfer the Finished goods to the Principal Company.

This voucher can also be used for any other purpose other than Job Work.

To pass the Material Out voucher,

  • From F11: Inventory Features, Enable the option Use Material In/Out

Note: This option will automatically be set to Yes in case Allow Job Order Processing is enabled in F11: Inventory Features, as the Material In/Out is associated with Job Order Processing.

  1. Go to Gateway of Tally > Inventory Vouchers.

  2. Press Ctrl+J or click on Ctrl+J: Material Out

Party’s A/c Name

Select the Supplier’s (Job Worker) / Customer’s (Principal Company) name from the List of Ledger Accounts. Use Alt + C to create a new account.

The Party Details screen is displayed.

Select the required Order No(s) / option from the List of Orders.

Provide the other details as shown above and Save to return to Inventory Voucher Creation screen.

Destination Godown

Select the required Godown from the List of Godowns.

Note: Select the appropriate Godown based on the type of Job Order.

In case the Job Worker is issuing the finished goods to the Principal Company, the Destination Godown should be set to Not Applicable.

In case the Principal Company is issuing raw materials to the Job Worker, the Godown enabled with Our Stock with Third Party in Godown masters should be selected.

Name of the Item

Select the Stock Item which is issued, from the List of Stock Items. The Item Allocations sub-screen is displayed.

Select the Order NoComponent ofGodownQuantityRate and Amount as shown:

Note: The Component of will automatically display the Primary Item of the selected component.

  • Press Enter to return to Inventory Voucher Creation screen.

Narration

This field is optional. Enter the required particulars concerning the material transfer.

Press F12 configuration to enable/disable other options as shown:

Material In

The Material In Voucher is used to record the material transfer in.

In case of Job Work – Material In voucher can be used by the Job Worker as well as Principal Manufacturer.

Principal Manufacturer: Can use this Voucher to record the receipt of Finished goods/ Scrap/By-Product/Co-Product from the Job Worker. In this voucher Principal Manufacturer can record the consumption of components used (own consumption like- wax, screw etc.) by the Job Worker

Job Worker: Can use this voucher to account the receipt of Raw material from the Principal Manufacturer.

This voucher can also be used for any other purpose other than Job Work.

To pass the Material In voucher,

  • From F11: Inventory Features, Enable the option Use Material In/Out

Note: This option will automatically be set to Yes in case Allow Job Order Processing is enabled in F11: Inventory Features, as the Material In/Out is associated with Job Order Processing.

  1. Go to Gateway of Tally > Inventory Vouchers.

  2. Press Ctrl+W or click on Ctrl+W: Material In.

Party’s A/c Name

Select the Supplier’s (Job Worker) / Customer’s (Principal Company) name from the List of Ledger Accounts. Use Alt + C to create a new account.

The Party Details screen is displayed.

Select the required Order No(s) / option from the List of Orders.

Provide the other details as shown above and Save to return to Inventory Voucher Creation screen.

Destination Godown

Select the required Godown from the List of Godowns.

Note: Select the appropriate Godown based on the type of Job Order.

In case the Job Worker is receiving the raw material from the Principal Manufacturer, the Destination Godown should be set to Not Applicable.

In case the Principal Manufacturer is receiving the finished goods from the Job Worker, the Godown enabled with Our Stock with Third Party should be selected for Consumption Godown.

The Source Godown in Material In is displayed as Consumption Godown when the Principal Manufacturer receives the finished goods from the Job Workerusing Godown enabled with Our Stock with Third Party and configured to Allow Consumption in Material In voucher type.

Name of the Item

Select the Stock Item which is received / issued, from the List of Stock Items. The Item Allocations sub-screen is displayed.

In case the finished goods/scrap is received from a Job Worker, the Item Allocation for the selected item is displayed as follows:

Consider as Primary Item

Set this option to Yes, in case the selected item is the Primary Item for which the consumption has to take place.

BoM Name

Tally.ERP 9 will list the BoM created for the selected item in the List of BoM. Select the required BoM.

Consider as Scrap

Set this option to Yes, in case the selected item is a Scrap Item.

Note: This option will skip when Consider as Primary Item is set to Yes.

Select the GodownQuantityRate and Amount as shown:

Note: When Primary Item is selected the Component of will be set to Not Applicable and when the Scrap Item is selected the Component of will select the Primary Item.

The Godown selected in the Item Allocation should not be enabled with options Our Stock with Third Party and Third Party Stock with us in Godown masters.

  • Press Enter to return to Inventory Voucher Creation screen.

Narration

This field is optional. Enter the required particulars concerning the material transfer.

Press F12 configuration to enable/disable other options as shown: