Stock Journal Voucher

Stock Journal is a Journal in which all types of Stock Adjustments are entered.

The stock adjustment may be due to:

Inter-Godown Transfer

This is useful to transfer the goods from one location to another. The quantity of Stock remains the same, but the Location changes.

Additional Cost/Expenses involved in the Transfer of goods.

You can also account the additional cost incurred in connection of transfer of materials from one location to another.

Accounting for Wastage of stock or shortage of stock

There may be a shortage or wastage of stock items, the quantity may have got changes. In such cases, you have to enter a stock journal to account for the increase or decrease in the Stock Item.

Manufacturing Process

If you are involved in the manufacturing process in which raw materials are consumed and finished goods are produced, then you can create a manufacturing Journal Voucher also.

To view the Stock Journal Voucher:

Go to Gateway of Tally > Inventory Vouchers

  1. Press the buttons Alt + F7 or Select the button F7: Stk Jrnl from the Button Bar

For example, the company transfers Item B from the warehouse to the shop.

Note: To get the Godown details enable the feature Maintain Multiple Godowns in F11: Features: F2: Inventory Features.

 Date

Enter the Date of Stock Journal entry.

Ref

Enter the reference number, if any, or leave it blank.

Note: To get the reference column in the Stock Journal, in F12: Configuration screen set Yes to Use Ref. Number in Stock Journal.

Following are the two parts of  a Stock Journal voucher:

Source (Consumption)

Name of Item

Select the name of the Item from the ‘List of Items’, which needs to be transferred under ‘Source’.

Godown

Select the Godown from the List of Godowns, from which goods are getting transferred.

Note: To know how to print the Godown address in a Stock Journal voucher, click here.

Quantity, Rate and Amount

Enter the quantity of the items that is getting transferred and rate, amount will popup automatically.

Note: The rate that is captured here is obtained from the Godown summary.

Destination (Production)

Name of Item

Select the name of the Item from the List of Items under the column Destination.

Godown

Select the Godown from the List of Godowns, to which goods are being transferred.

Quantity, Rate and Amount

Enter the quantity of the items that is being transferred. The rate and amount will be displayed automatically.

Note: You can have a different Rate for Source (Consumption) and for Destination (Production) column for the same Stock Item.

When there are some Additional Cost/Expenses incurred, then you can account the same in the Stock Journal.

After mentioning the quantity, rate and amount under Destination (Production), the ‘Additional Cost Details’ screen will be displayed. Enter the additional cost/expense incurred.

Note: To get the additional cost details in the Stock Journal voucher, enable Track additional costs of Purchase in F11: Features: F2: Inventory Features.

Narration

Enter the narration, if required.

Printing Stock Transfer

Select the option Destination Godown on Top of Voucher in Printing Configuration While printing Stock Transfer Voucher

More :

Creating a Manufacturing Journal Voucher

Creating a Transfer Journal Voucher

Creating a Consumption Journal Voucher

Physical Stock Voucher

Physical Stock Voucher is used for recording the actual stock which is verified or counted.  It could happen that the Book Stocks and the Physical Stock do not match. It is not unusual that the company finds a discrepancy between actual stock and computer stock figure.

Physical vouchers will be useful for recording purposes only if you have configured inventory vouchers to ignore physical stock differences. If you have configured the vouchers so that physical stock difference is not ignored, then all transactions subsequent to the physical stock voucher will use the balance as mentioned in that voucher

To view the Physical Stock Voucher,

Go to Gateway of Tally > Inventory Vouchers

  1. Select the button F10: Phys Stk from Button Bar or press Alt+F10.

Date

Enter the stock taking date.

Name of Item

Select the name of the item from the List of items, for which physical stocks need to be recorded.

Godowns

Select the Godown (Godown will appear only if, Maintain multiple Godowns is activated  in F11:Features :F2:Inventory Features), in which the Physical Stock taking was conducted.

Batch / Lot No

Select the Batch number (Batch details will appear only if, Batch wise details are activated in the Stock Item Master screen) for which the Physical Stock quantity is to be recorded.

Quantity

Enter the Physical Stock quantity

Note: Physical Stock quantity will be displayed as Actual Stock in the Stock Summary from the date of entry of the Physical Stock.